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Announcements
The following revisions to the Constitution and By-Laws of the Pequabuck Golf Club of Bristol, Inc. approved by the Board of Directors at the September 18, 2012 and October 16, 2012 meetings are brought before the membership for approval at a meeting scheduled for Friday, December 7, 2012. The proposed changes will be voted on as a whole.
Article II MEMBERSHIP Section 1 c.
PROPOSED TO READ
: The Senior membership is confined to persons who have reached their sixtieth (60) birthday by January 1st. This membership will have golf course and clubhouse privileges as defined in 1st draw, paragraph a.
Article II MEMBERSHIP Section 1 d.
PROPOSED TO READ:
The Young Adult membership shall be available to applicants age 35 or under as of January 1st of the current year. This membership will have golf course and clubhouse privileges as defined in 1st draw, paragraph a.
Article II MEMBERSHIP Section 1 f.
PROPOSED TO READ: The Family classification is defined as two married adults as defined by State statutes and any number of their children who are defined as students in Article II g. One adult receives 1st Draw rights; one adult receives 2nd Draw rights. Students receive student rights. This membership will receive and be entitled to 1 and ½ votes.
Article II MEMBERSHIP Section 1 g.
PROPOSED TO READ:
The Student membership is confined to persons who are attending secondary or post-secondary schools as full-time students, have not reached the age of twenty-five (25) as of January 1 of the current year, and have provided proof of certification as a full-time student, or those persons who are eighteen years of age or under. Full-time student being defined as attending school September through May. Certification will be requested in January and must show completed fall semester and registered spring semester.
Section 1.g. (paragraph 2.) PROPOSED TO READ: Students 18 years of age or under, unaccompanied by a parent or voting member, may not tee off after 4:00 p.m. from the first or tenth tee, Monday through Friday, or before 2:00 p.m. on weekends and holidays. The golf professional has full discretion on student members golfing restrictions.
Article II MEMBERSHIP Section 1 j.
PROPOSED TO READ:
The Board of Directors, at their discretion, may limit the play and the Club privileges of students, or other persons eighteen (18) years of age or under.
Article II MEMBERSHIP Section 1 k.
PROPOSED TO READ: A voting member of the Club is one who is in good standing and not under suspension. A member in good standing is one who is current in all payments of annual dues, assessments, debts and taxes and is not under suspension.
The payment schedule for all memberships shall be developed each year by the Board of Directors to begin in January and to be voted on by the membership at the annual budget meeting.
April 15th – Any member who is not current on the set payment schedule or has not submitted a letter of commitment or intent to the Board of Directors by April 15th shall forfeit his/her membership.
A member who submits a full payment of dues by January 15th shall be allowed a discount of dues and assessments to be determined by the Board of Directors by December 1st of the previous year.
Any voting member who is not in good standing shall not receive a ballot to vote at the budget meeting.
Article II, Membership, Section 2, election of Members, b.
PROPOSED TO READ:
Elected January 1 to April 30 - Full payment of annual dues, assessments, initiation fees and taxes due by June 15.
Article II, Membership, Section 2, election of Members, d.
PROPOSED TO READ:
When persons over the age of eighteen (18) years of age are no longer eligible to hold a student membership, and have been a Student member for the previous four (4) years, they shall not be subject to the payment of initiation fees.
Article II, Membership, Section 2, election of Members, e.
PROPOSED TO READ:
The Executive Committee shall have the power to censure, suspend or expel at any regular or special meeting any member, whose behavior shall, in their judgment, be deemed detrimental to the welfare and good of the club. The Executive Committee shall notify such offending member of their suspension in writing and said member shall be entitled to a hearing before the Executive Committee within 10 days. The offending member shall have the right to appeal the Executive Committees’ ruling to the Board of Directors. If two-thirds of the Board votes against the Executive Committee’s recommendation, then the Board of Directors shall take whatever action the majority agrees upon.
Article II, Membership, Section 3. Voting Members, Fees and dues.
PROPOSED TO ADD ITEM E. TO READ: Members will be responsible for all golf and clubhouse fees for their guests.
Article III Officers and Directors, Section 4
PROPOSED TO READ: All Officers, Directors and Chairpersons shall be voting members of the Club. A minimum of two consecutive golfing seasons in good standing immediately preceding election to office is required for each Officer, Director and Chairperson. Members who paid a prorated membership either year are not eligible. The President, Vice President and Secretary must have served on the Board of Directors as an Officer, Chairperson or Director for at least one (1) full year.
Article III Officers and Directors, Section 5
.
PROPOSED TO READ: A majority of all votes cast by the voting members at the annual meeting shall constitute an election, and any candidate who received a majority of all votes cast shall be declared elected to that respective office. If three or more candidates are being voted upon for a particular office, the candidate receiving the most votes shall be declared the winner. If there is a tie for any Board position, the tie will be broken with a revote of all voting members that are present at the election meeting.
Article IV Duties of Officers Section 1, d.
PROPOSED TO READ: The Treasurer shall collect all money due the Club, keep an accurate financial record; deposit the same in a bank designated by the Board of Directors in the name of the Club; pay all bills due; present a copy of the full financial report to each member of the Board of Directors at each regular meeting and post one copy on the Clubhouse bulletin board; and at each meeting of all the voting members present to and provide each voting member with a copy of the financial report. Upon completion of the Treasurer’s term of Office, it is the Treasurer’s responsibility to prepare the year-end financial reports for presentation to the Accounting Firm. The financial report presented at the Annual Budget Meeting shall be audited by a reputable accountant who is not a Director. The Treasurer shall present, with the approval of the Board of Directors, an estimated budget for the new membership year at the December budget meeting. In the Treasurer’s absence, the President, Vice President or the Secretary shall sign all checks in behalf of the Club.
Article IV Duties of Officers Section 2, paragraph 2
PROPOSED TO READ:
The Board of Directors shall vote on the recommended budget no later than November 10. A majority vote constitutes approval. The budget, together with any change of Club debt or dues structure, shall be presented at a Membership Meeting, called for that purpose not before December 1st and not later than December 15th. The entire budget recommended by the Board of Directors shall not be rejected, except by a two-thirds vote of the ballots cast. If two-thirds vote does reject the budget, the Board shall re-work and re-present a revised budget to the membership within two weeks. This process shall repeat until a budget is accepted. If a new budget has not been approved by January 1st, the previous years’ billing schedule will be used.
Article V Duties and Responsibilities of the Board of Directors, Section 3 paragraph 1
PROPOSED TO READ: The Board of Directors shall at the regular meeting in August appoint a Chairman of the Nominations Committee who shall be the Three Year Director who is in the second year of his term.
Article V Duties and Responsibilities of the Board of Directors, Section 3 paragraph 2
PROPOSED TO READ:
The Nominating Committee shall consist of the Chairman and at least three but not more than five Club members selected by the Chairman. Committee members shall be submitted by the Chairman to the Board of Directors for approval during the regular September meeting.
Article V Duties and Responsibilities of the Board of Directors, Section 3 paragraph 4
PROPOSED TO READ: The Secretary, at least ten (10) days before the start of the voting period for the annual meeting, shall post the names of the consenting nominees and the respective offices for which they are nominated. No other candidates for office shall be voted upon at the annual meeting, unless other nominations by five percent (5%) of the voting membership are made in writing and delivered to the Secretary of the Club at least five (5) days prior to the start of the voting period. Such nominations shall be placed on the Club bulletin board and their names placed on the ballot.
Article V Duties and Responsibilities of the Board of Directors, Section 8
PROPOSED TO READ: The Vice President shall be the Golf Chairperson and shall organize a Golf Committee.
Their duties shall consist of supervising the Golf Professional's activities. The Golf Committee shall be responsible for the golf carts and for recommending any Guest Fees. The Committee reports to the Board of Directors for approval of their recommendation.
ARTICLE VII MEETINGS OF CLUB MEMBERS Section 1, paragraph 2
PROPOSE TO REMOVE THIS PARAGRAPH
VII MEETINGS OF CLUB MEMBERS Section 3
SECTION 3. (Was Section 6, proposed to move here to become Section 3 to read): In addition to the Annual Meeting and the December Budget Meeting, the Board of Directors shall call one Voting Membership Meeting in July, for the purpose of informing the Voting Membership of the State of the Club. The time and date of this meeting shall be posted in the Clubhouse at least fifteen (15) days prior to the date of the meeting.
SECTION 4.
(Was Section 3 now will be Section 4 and will read): Special meetings of voting members shall and will be called by the President or by the Board of Directors upon written request of 15% voting members within twenty days after the written request is received by the President. The call for a special meeting shall state the business to be transacted and no business shall be transacted except that as stated in the call.
SECTION 5.
(Was Section 4 but will become Section 5. No other changes to section.)
SECTION 6.
(Was Section 5 but will become Section 6)
PROPOSED TO READ: Except for ARTICLE V, SECTION 6, b., if no quorum of the membership is present at the meeting called for a particular purpose; the Board of Directors as defined in Article VI, Section 3, shall act to decide, by a simple majority, on the matter brought before the meeting.
ARTICLE VIII AMENDMENTS, Section 1
PROPOSED TO READ:
By-Law changes recommended by the Board of Directors may be voted on by the voting members at a meeting called for that purpose. A copy of the revised By-Laws and/or amendments will be mailed to each voting member at least fourteen (14) days prior to the meeting at which a vote will be taken. Approval of the changes shall be by a majority of the quorum as specified in ARTICLE VII, SECTION 5.
A COMPLETE SET OF THE BY-LAWS WITH THE PROPOSED CHANGES IS AVAILABLE AT THE BAR OR BY REQUESTING IT THROUGH THE OFFICE.
