Bod Minutes Reports

PEQUABUCK GOLF CLUB OF BOARD
Board of Directors
December 20, 2011

 The  Board  of  Directors  meeting  was  called  to order by  President Therrien at 6:30 p.m.  A motion to accept the November minutes was made by Mr. Marinelli, seconded by Mr. Czajkowski and were unanimously approved.

Executive Session:  President Therrien called the Board of Directors into an executive session at 6:32 pm and adjourned the executive session at 6:44 pm.

Golf Committee: 1)  Mr. Mahaffy reported on area greens fees and a discussion regarding a new greens fee pricing schedule for 2012 followed. A motion was made by Mr. Laliberte to change the greens fees for the 2012 season and update Section VI. GOLF of the Standing Rules to include these new prices. Motion was seconded by Mr. Nye and was unanimously approved. The new fee schedule is as follows:

Monday – Thursday before 3:00 pm        9 holes $20.00                   18 holes $38.00

Monday – Thursday after 3:00 pm            9 holes $22.00                   18 holes $42.00

Friday, Saturday, Sunday                              9 holes $22.00                   18 holes $42.00

Saturday and Sunday after 3:00 pm         9 holes $20.00                   18 holes $38.00

2) A motion to modify Section VII. RENTALS AND OUTINGS of the Standing Rules to reflect the change in the rate to $65.00 per person for tournaments held on Friday, Saturday, or Sunday, with a discount to $60 for Monday through Thursday, was made by Mr. Czajkowski, seconded by Mr. Matteo and was unanimously approved.

3) Mr. McLellan and Mr. Mahaffy discussed requests for outside tournaments for 2012 and recommended approval of the following tournaments:

Ct Children's Medical Center (Friday July 13, 2012 9:00 am Shotgun) 140 players

Randy Ewen Memorial (Friday September 14th, 2012 9:00 am Shotgun) 140 players

Italian Social Club (Saturday September 22, 2012 8:00 am Shotgun) 124 players

A motion to accept the Golf Committee recommendation on these outside tournaments was made by Mr. Czajkowski, seconded by Mr. Matteo and was approved with one dissenting vote cast by Mr. Laliberte on the Italian Social Club tournament.

4) Mr. McLellan and Mr. Mahaffy also requested approval for an outside tournaments for the  Bristol Central High School Football Boosters Club (Friday June 22,2012 1:00 pm Shotgun) 100 players

A motion to accept the Golf Committee recommendation on the Bristol Central Football Boosters Club tournament providing a minimum of 80 participants was guaranteed, given the request for a Friday afternoon, was made by Mr. Nye, seconded by Mr. Luke and was  approved.

5) The Golf Committee also recommended the approval of a request by Frank D'Addabbo to begin a new outside league Tuesday nights beginning at 4:00 pm with 12 players.

A motion to accept the Golf Committee Report and recommendation on the new league was made by Mr.Grandbois, seconded by Mr. Wessendorf and was unanimously approved.

 

Tournament Committee: Mr. Nye reported that the tentative tournament schedule has been developed and will be provided to the membership.  Mr. Nye announced his committee for 2012, membership will include Ryan Wessendorf, E.J. Czajkowski, Ron, Witkoski, Tom Champion, and Bernie Ericson.

Motion to accept the Tournament Committee Report was made by Mr. DeBiase, seconded by Mr. Laliberte and was unanimously approved.

 

Treasurer’s Report:  Mr. Ward requested approval by the Board of a six month payment schedule for the payment of the 2012 dues.  The schedule is as follows:

                                Jan         Feb        Mar        Apr         May       June      2012 Cost

1st Draw                $560       $480       $480       $480       $480       $480       $2,960

Senior                   $544       $460       $460       $460       $460       $460       $2,844

Family                  $783       $700       $700       $700       $700       $700       $4,283

Young Adult       $474       $380       $380       $380       $380       $380       $2,374

Associate            $509       $420       $420       $420       $420       $420       $2,609

The payment schedule for Juniors and Social Members will remain the same.

 

 Mr. Ward reported updated revenue and expense projections for the balance of the year that shows the draw on our letter of credit increased by $55,000 over last year.

Motion to accept the Treasurer’s Report was made by Mr.McLellan, seconded by Mr. Luke and was  unanimously approved.

 

Handicap Report:  Mr. DeBiase announced the members of his Handicap Committee:

Jim Bellemare, Don Mahony, Rich Laliberte, and Ted Wagenknecht.

Mr. DeBiase informed the Board that he has recently taken and passed the exam required to maintain the credentials necessary to oversee the handicap system for the club.   

Motion to accept the Handicap Committee Report was made by Mr.Grandbois , seconded by Mr. Marinelli and was unanimously approved.

 

Greens Committee Report:  Mr. Matteo informed the Board that temporary greens have been put in, and the greens have been sprayed for snow mold.  Staff have been laid-off with only Kevin, Dwayne and Marcus remaining during the winter months.

Mr. Matteo attended a meeting of the City of Bristol’s Real Estate Board to continue to explore the possibility of obtaining income for the club through mining of sand and gravel from an area adjacent to the seventh hole.

Motion to accept the Greens Committee Report was made  by  Mr.Marinelli  seconded  by Mr. McLellan and was unanimously approved.

 

Membership Committee: Mr. Laliberte advised the Board the membership list has been updated to reflect the proper classification of all existing members and to reflect the addition of two new members.

A motion to accept the Membership Committee Report was made by Mr.Sullivan, seconded by Mr. Matteo and was unanimously approved.

 

Marketing and Technology Committee: Mr. Czajkowski stated his committee is setting up a meeting to facilitate the maintenance of the web site directly rather than relying on the current vendor to post the material that we are placing on our web page.  Mr. Czajkowski asked that Committee Heads provide him with any material that they wish to have published on our web page.

A motion to accept the Marketing and Technology Committee Report was made by Mr.Ward, seconded by Mr. Matteo and was unanimously approved.

 

House Committee: Mr. Marinelli reported that his committee met with the Malley brothers and reported that outside parties have been very happy with the food and service provided, however, the daily menu feedback from members was not as favorable.  They will be making improvements for next year and explained that having to suddenly replace our kitchen vendor did not leave them sufficient time to properly focus on the daily service.  They will give particular attention to this in the coming year.  All deposits for events being held at Pequabuck Golf Club will be held by our office and will be paid to the kitchen upon completion of the event.  This will eliminate the need for a cash bond by the kitchen vendor .

Mr. Marinelli also reported that the fee schedule for lockers will remain the same and encouraged the membership to obtain a locker for the coming season.

The club hours for January and February have been set as follows:

Monday               4 p.m.                   -              12 midnight

Tuesday               12 noon                -              7 p.m

Wednesday        Closed                                                                                                    

Thursday             12 noon                -              7 p.m.

Friday                   10 a.m.                 -              12 midnight

Sunday                 10 a.m.                 -              6 pm.

Motion to accept the House Committee Report was made by Mr. Czajkowski, seconded by Mr. McLellan and was unanimously approved.

 

New Business:  1) Mr. Wessendorf proposed that Section IX. MEMBERSHIP PROMOTIONS of the Standing Rules  be amended to reflect the change in the language deleting the specific percentage of discount extended to Senior members and members under the age of 35. The new language will be as follows:

A senior membership is available to all persons who are age 62 as of January 1 of the current golf season.  This membership will have all the privileges of a 1st draw membership at a discounted rate.

A Young Adult membership is available to all persons who are age 35 or under as of January 1 of the current golf season.  This membership will have all the privileges of a 1st draw membership at a discounted rate.

Motion to adopt the change as proposed was made by Mr. Grandbois, seconded by Mr. DeBiase and was unanimously approved.

2) A motion to Change payroll services to PayChex effective January 1, 2012 in order to reduce cost was made by Mr. Czajkowski, seconded by Mr. Luke and was unanimously approved.

3) A motion to provide a 3% discount to members for early payment (received by 1/15/2012) of 2012 dues was made by Mr. Wessendorf, seconded by Mr. Marinelli and was unanimously approved.

 

Motion to adjourn the meeting was made by Mr.Matteo, seconded  by  Mr.Nye  and  was unanimously approved. Meeting was adjourned at 8:35 p.m.

Respectfully submitted,

Barry Sullivan, Secretary